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Internship Opportunity at GPS Hub Reception

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Job Description

The University of the Free State (UFS) is seeking a dedicated individual for an internship position. This role is vital for maintaining the smooth operation of the GPS hub and involves various administrative tasks. Please note that applications must be submitted online through the official UFS vacancy website: Apply Now. Applications submitted through any other platform will not be considered.

To ensure your application is complete, you must submit all required documents, including:

  • A detailed Curriculum Vitae.
  • Copies of your qualifications or official proof of qualifications obtained (including SAQA accreditation for foreign qualifications).
  • A copy of your identity document (South African ID or passport for foreign nationals).

Key Responsibilities

  • Receive parcels and sort incoming mail.
  • Circulate central communication to GPS hub staff.
  • Maintain an updated GPS hub staff list.
  • Type and update GPS hub staff administration documents.
  • File and keep records of the GPS hub visitorโ€™s log and office key management.
  • Ensure smooth reception operations, including during lunch times and leave.
  • Coordinate venue bookings for shared spaces in the GPS hub and Modlec meeting venues.
  • Collaborate with CTL/Student Affairs administrative support as needed.
  • Manage signing in/out of GPS hub central keys.
  • Welcome visitors and direct them to appropriate offices or venues.
  • Provide first-line support for general GPS hub inquiries.
  • Handle general telephone and email communication.
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