Entry Level Operations Administration Specialist Guide

Job Description

Absa Bank, a proudly African group with over 100 years of rich history, offers an exciting career opportunity for those looking to be part of Africa’s growth journey. This role is designed to assist Investment Managers by providing essential administrative and operational support within the bank’s investment operations.

Key Responsibilities

• Validate the correctness and accuracy of information on Deal Sheets for maturities, new investments, maintenance, transfers, and rate changes.
• Verify information captured by Back Office related to maturities, new investments, maintenance, transfers, and rate changes.
• Populate Deal Sheets via Orchestrate for all investment-related transactions.
• Obtain client acceptance of quotes with necessary proof.
• Investigate reasons for deal sheets not fit for processing, involving IRA where necessary.
• Populate and maintain client details on Orchestrate.
• Send confirmation letters to clients upon opening investment accounts.
• Maintain the CASA list and issue CASA numbers for new investment accounts.
• Draw up SOX listings daily and weekly from the operational system, consolidate lists, and conduct control checks.
• Reconcile SOX lists monthly and forward to the Investment Specialist for sign-off.
• Identify quality leads by assessing prospective investment clients from various operational system listings.

Qualifications and Experience

• Minimum Grade 12 plus NQF Level 5 qualification.
• At least 3 years of relevant experience in an administrative or clerical role.
• Preferably 2 years’ experience within Absa Relationship Banking.
• Knowledge of regulatory and compliance requirements.
• Basic understanding of liability products.
• Further Education and Training Certificate (FETC) in Business, Commerce, or Management Studies is required.

Absa Bank Limited is an equal opportunity and affirmative action employer. Preference will be given to candidates from designated groups to promote workforce diversity and compliance with the Employment Equity Act 55 of 1998. Absa reserves the right not to make an appointment.