Administration Clerk: Production
Location: Erasmuskloof, Pretoria.
Reference No: DEFRES/15/19/25/01
Salary: R228 321 – R268 950 per annum (Level 05)
Requirements: Grade 12 (NQF Level 4) or equivalent.
Knowledge: Background on the Reserves will be an advantage. Special requirements (skills needed): Computer literacy; Knowledge of programmes like Dreamweaver, Fireworks, Photoshop, Word, Excel, and PowerPoint. Ability to communicate effectively (written and verbal). Analytical, Problem-solving skills, Coordination, Planning, and Organising skills. Good interpersonal skills and able to work independently.
Duties: Render general clerical support services such as; record, organize, store, capture, and retrieve correspondence and data. Handle routine inquiries. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Execute all the website responsibility. Manage and update the internet and intranet of the Def Res Div. Provide supply chain clerical support services; liaise with internal and external stakeholders in relation to procurement of goods and services with regards to catering. Obtain quotations and complete procurement forms to purchase office supplies. Keep and maintain asset register of the office. Provide Secretarial duties; type letters and/or other correspondence when required. Keep and maintain incoming and outgoing document register of the office.
Administration Clerk: Production
Location: Regional Office Northern Cape (Kimberley).
Reference No: DEFRES/15/19/25/02
Salary: R228 321 – R268 950 per annum (Level 05)
Requirements: Grade 12 (NQF Level 4) or equivalent.
Knowledge: Background on the Reserves will be an advantage. Special requirements (skills needed): Computer literate (MS Word, Excel, and PowerPoint). Ability to communicate effectively (written and verbal). Analytical, Problem-solving skills, Coordination, Planning, and Organising skills. Good interpersonal skills and able to work independently.
Duties: Render general clerical support services such as; record, organize, store, capture, and retrieve correspondence and data (line function). Update registers and statistics. Handle routine inquiries. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Keep and maintain filing system of the office. Type letters and/or other correspondence when required. Keep and maintain incoming and outgoing document register of the office. Provide supply chain clerical support services; liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations and complete procurement forms to purchase office supplies. Control office stationery stock. Keep and maintain asset register of the office. Provide personnel administration clerical support service; maintain leave register. Keep and maintain personnel records and attendance register. Arrange travelling and accommodation. Provide financial administration support service; capture and update expenditure.
Senior Secretary Grade II
Location: Armscor Building, Erasmuskloof, Pretoria
Reference No: DETDSI /17/19/25
Salary: R228 321 – R268 950 per annum (Level 05)
Requirements: Grade 12 (NQF Level 4) or equivalent. Experience in Administration/Secretarial and an appropriate academic qualification in the field will be an advantage.
Knowledge: Language skills and the ability to communicate well with people from different levels. Knowledge of MS Word, Excel, PowerPoint, and Lotus Notes. Typing skills. Ability to operate office equipment (fax, scanner, photocopier, and internet). Good interpersonal skills and organizing skills. Higher levels of professionalism and reliability. Ability to act with tact and discretion. Good telephone etiquette. Self-motivated and flexible. The successful candidate will be required to obtain a Security Clearance within a year of employment.
Duties: Provide secretarial and clerical support to the Directorate. Receive telephone calls and refer the calls to the correct role players. Operate office equipment like fax machines and photocopiers. Coordinate all travel and related logistical arrangements for the Director. Compile and submit subsistence and travel (S&T) claims. Arrange meetings and events for the Director. Identify venues, invite role players, organize refreshments, and set up schedules for meetings and events. Record basic minutes of the meetings of the Director. Draft routine correspondence and reports. Establish and maintain filing system in the Directorate. Manage incoming and outgoing documents.