IT Administrative Intern: Essential Skills and Insights

Job Description

Wasteplan is seeking an IT Administrative Intern to provide hands-on exposure to the administrative side of IT. This role involves managing insurance claims, overseeing telecommunications contracts, assisting with procurement processes, and preparing departmental expenditure reports.

Key Responsibilities

• Insurance Claims Management: Assist with preparing, submitting, and tracking IT-related insurance claims, ensuring accurate documentation and timely follow-up.
• Telecommunications Contracts: Support the review, renewal, and record-keeping of telecom service agreements, while maintaining an up-to-date contract database.
• Procurement Assistance: Coordinate with vendors and internal stakeholders to source IT equipment and services, prepare purchase requests, and track procurement workflows. Assist with inventory management and allocations.
• Expenditure Reporting: Compile and maintain departmental expenditure reports, ensuring that records are accurate, well-organized, and aligned with financial guidelines.
• Documentation and Record-Keeping: Maintain electronic and physical filing systems for IT administrative documents, including contracts, invoices, and reports.
• Asset Management: Maintain accurate IT asset registers daily.
• Compliance and Standards: Ensure that all administrative processes follow company policies, financial controls, and relevant compliance requirements.
• General Administrative Support: Assist the IT department with day-to-day administrative tasks, scheduling, and coordination to ensure smooth departmental operations.